7 Systems Every Small Business Should Have Before Hiring a VA

Hiring a virtual assistant is one of the most impactful moves a growing business can make. But it's also one of the most commonly botched.

1. A single source of truth for tasks

You need one place where all tasks live.

2. Password and access management

Never share passwords over email or WhatsApp.

3. Standard operating procedures (SOPs)

Every recurring task in your business should have a written procedure.

4. A shared file structure

Have a clear folder structure your VA can navigate.

5. Communication channels and expectations

Decide upfront what each tool is for.

6. A quality control checklist

What does "done" mean for the work your VA is doing?

7. Time tracking and reporting

Even for salaried VAs, time tracking helps everyone.

Delegation is a skill. Systems are what make that skill work at scale.

At Elevate, our Executive Assistant Services include full systems setup.